Best Accounts Payable Automation Software UK 2025

As a business owner, you want to spend less time on admin and finances, and more time doing what you actually love. Freeing up your time and headspace has never been easier with a whole range of accounts payable automation software available in the UK to help businesses streamline their processes. But with so many services on offer, it can be hard to know where to start and which software will give you the best value for money.

Wise Business has collated a list of the best accounts payable automation software in the UK so that you can make the right decision for your business. In this article, we’ll explore each option in depth and give you tips for picking the best accounts payable automation software. Find out how Wise integrates with accounts payable automation software.

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Best accounts payable automation software list

As the UK Government rolls out their Making Tax Digital requirements, more and more businesses will be required to use accounts payable automation software which is approved by HMRC. While all the providers differ slightly, there are some key features that every company should offer.

Give you real-time accurate information about your business

Integrations with your bank and a range of helpful dashboards, allow you to view all your business finances quickly and easily. This also means you can see your cashflow at a glance, empowering you to make strategic financial decisions for your company, and giving you the reassurance you’ve got the money you need to pay your bills.

Help you keep track of expenses

Accounts payable automation software helps you extract all the key information from an invoice and ensure that you pay the right amount of money, to the right person, at the right time. It can also capture the key information from paper receipts allowing you to store all your expenses, whether bought online or in a physical store, in one place.

Make sure you pay bills on time

There’s nothing worse than missing a payment and dealing with late payment fees and strains on relationships with providers. Accounts payable automation software helps you avoid this type of situation, freeing up your time and headspace.

Spot any errors

The joy of automated software is that it doesn’t make human errors. It’ll flag any duplicate transactions, verify bank details, and do all the hard calculations for you.

Make sure you’re tax-compliant

As mentioned above, digital tax reporting is being introduced by HMRC. Most major accounts payable automation software providers are already approved by the HMRC but make sure the provider you’re considering is compliant. These software tools can also ensure VAT is handled correctly and keep your digital records in order for audit.

The rest of this article will review and compare the following service providers in more detail:

• Tipalti
• Quickbooks
• Sage
• NetSuite
• Spenddesk
• Xero
• Medius
• Microsoft Dynamics 365

Best accounts payable automation software: overview

Before we dig into the best accounts payable automation software list in more detail, let’s take a bird’s eye view of the competitors. In the table below, we’ve included their G2 score, a renowned software review platform, and what they do best.

Provider	G2 score	Best known for
Tipalti	4.4¹	Handling international payments which allows users to make payments across 200+ countries and territories in 50+ currencies².
Quickbooks	4.0³	User-friendly, all-in-one tool for small businesses.
Sage	4.3⁴	Straight-forward tool with solid VAT handling.
NetSuite	4.1⁵	Ideal for larger businesses who want all their enterprise resource planning in one place.
Spendesk	4.6⁶	Focusing on spending management.
Xero	4.3⁷	A wide range of integrations at your disposal.
Medius	4.4⁸	Streamlining invoicing.
Microsoft Dynamics 365	4.0⁹	Creating tailored workflows.

Comparing accounts payable automation software: criteria

For this data to serve you best, we’ve established some comparison criteria that we’ll look at for each service provider. This will give you the key information and give you the confidence that you’re choosing the right tool, with the right features, at the right price. For each accounts payable software solution, we’ll look at:

• the features and services they give the user
• their pricing model, cost, and add-ons (if available)
• available integrations

Tipalti

Best known for: Tipalti describes itself as a single solution for all your global financial needs and as such, is best for mid-sized companies who are looking to scale their business and handle mass payments with ease.

Reviewers say

With a G2 score of 4.4¹, Tipalti is our second-highest scorer among reviewers. Users particularly praised how easy it was to use, the excellent customer support, and efficiency with one reviewer stating that:

“Tipalti seriously changed the game for us. What used to be a mess of emails and spreadsheets is now smooth and super easy. Vendor setup, invoice approvals, and payments all happen in one place, and the whole process feels effortless. It saves us time, keeps things organized, and just works².”

Key features

• Mass payments for secure payments worldwide.
• Optimise your purchasing workflow through procurement.
• Simpler expense management.

Cost

Tipalti’s pricing plans start from £99 per month for their Starter plan¹⁰ with the option to add expenses at an additional cost.

Integrations

• Acumatica
• Intuit Quickbooks
• Microsoft Dynamics
• Oracle NetSuite
• Sage
• SAP
• Xero

Quickbooks

Best known for: Quickbooks is best known for being a one stop shop for all accounting needs and designed for sole traders through to medium sized businesses.

Reviewers say

Quickbooks receives a G2 score of 4.0³ with its strengths including ease of use, expense management, and automatic backups. One medium sized business owner explained how much time it saved her:

“The dashboard gives a good overview of everything from payroll to expenses and outstanding invoices. I also find the bank feed connection and automation for recurring transactions super helpful—it saves us a lot of time on the manual stuff³.”

Key features

• Dashboard to give you an overview of your accounts
• Invoice creation
• Expense tracking
• Tax and payroll management

Cost

Quickbooks plans start from £10 a month for the sole trader plan with the upper end being £115 for the advanced plan¹¹. Unlocking payroll plans comes at an additional cost for every plan.

Integrations

• Wise
• Amazon Business
• PayPal
• Shopify
• Gusto

Sage

Best known for: Sage is a cloud-based accounting software with AI integrations designed for small businesses.

Reviewers say

Sage receives a G2 score of 4.3 out of 5⁴. One reviewer described it as a “complete accounting tool”, while another described it as “powerful, intuitive, and a game-changer for our accounting processes⁴.”

Key features

• Automatic invoice chasing
• Invoice creation
• Connect bank accounts
• Submit VAT returns
• Submit Self Assessment
• Overview of cashflow

Cost

Sage plans range from £18 a month to £59 a month¹². Payroll and additional employees come at an extra cost.

Integrations

• Sage HR
• Stripe Payments
• AutoEntry

NetSuite

Best known for: NetSuite is an Enterprise Resource Planning platform designed for growing or larger companies who are operating globally.

Reviewers say

NetSuite is given a 4.1⁵ by G2 reviewers with the ability to customise it and its functionality being noteworthy. One reviewer described it as “the best ERP in the world⁵,” highlighting that you can design specific workflows, the ease of use, and support NetSuite provides.

Key features

• Accounting software
• Inventory management
• Global business management
• Order management
• Warehouse management
• Procurement

Cost

NetSuite’s prices are tailored to each business and billed annually.

Integrations

• Wise
• Shopify
• WooCommerce
• HubSpot
• Salesforce
• Amazon

Spendesk

Best known for: Spendesk is a procurement and spend management platform which aims to give you 100% control and visibility on operational spend¹³.

Reviewers say

Spendesk is the highest scoring software in our best accounts payable automation software list, scoring 4.6⁶ from G2 reviewers. One reviewer describes it as “the best expenses platform I’ve used⁶,” going on to praise its user interface, processes, and app performance.

Key features

• Procure-to-pay
• Accounts payable
• Corporate cards
• Expense management
• Budgets
• International payments

Cost

Spendesk prices are tailored to each business, composed of a flat-fee for platform use and variable fees for transactions. Procurement and accounts to pay are both add-on features.

Integrations

• Xero
• NetSuite
• Quickbooks
• Slack
• Gusto

Xero

Best known for: Xero is perhaps the best known accounting platform for small businesses, priding itself in automating admin and integrating well with other apps.

Reviewers say

Xero has a G2 score of 4.3⁷ with one review stating that:

“Xero makes accounting genuinely simple even for users who don’t come from a traditional finance background. The interface is clean, intuitive, and incredibly easy to navigate. Everything from bank feeds to invoicing to reconciliation just works seamlessly, right out of the box⁷.”

Key features

• Xero accounting app
• Expense management
• Pay bills
• Bank connections
• VAT returns
• Accept payments

Cost

Xero has four plans available ranging from £16 per month to £59 per month¹⁴ with the ability to submit CIS returns always being an add-on.

Integrations

• Wise
• Square
• Stripe
• Tradify
• Splose

Medius

Best known for: Medius is a smart spend management suite which manages the source-to-pay process.

Reviewers say

Medius is another high scoring service provider with a G2 rating of 4.4⁸. Reviewers commented on how easy it was to use, the ability to customise the tool, and AI features spending up their processes.

Key features

• Payment automation
• Fraud and risk detection
• Sourcing
• Supplier onboarding
• Contract management

Cost

Medius offers two different packages and provides a custom quote to each business.

Integrations

• Microsoft Dynamics
• NetSuite
• Oracle JDE
• Infor
• SAP

Microsoft Dynamics 365

Best known for: Microsoft Dynamics 365 is an AI-powered Entreprise Resource Planning and Customer Relationship Management platform.

Reviewers say

Microsoft Dynamics 365 receives a score of 4.0⁹ and is praised for its ease of use, integrations, and financial management capabilities. One review stated that:

“The integration with other Microsoft tools (like Outlook, Excel, and Teams) is a game-changer. We particularly appreciate the real-time reporting and financial visibility, which helps us make informed decisions faster. It's flexible, scalable, and perfect for companies looking to digitize operations without overwhelming complexity⁹.”

Key features

• Invoice capture and processing
• Automated approval
• Detects duplicates
• Payment scheduling
• Automated onboarding workflows

Cost

Microsoft Dynamics 365 offers a free trial before offering plans at £53.80 or £76.90 a month¹⁵, both billed annually. You can also add team members with limited capabilities for an additional £6.20 a month.

Integrations

• Wise
• Shopify
• Microsoft 365 products
• Pagero E-invoicing

How to choose the right accounts payable automation software?

With so many accounts payable automation software options available, making the right choice for your business can feel overwhelming. Here are some tips for picking the best accounts payable automation software for your business. Consider:

• how many invoices you pay a month
• how many currencies send payments to
• if you use any tools that would need to integrate with your accounts payable automation software
• how many users would need access
• any additional features you need such as expense tracking, payroll, or budgeting

Once you’ve established the answers to these questions, you’ll have some key data points you can use to compare your potential suppliers, especially when it comes to pricing.

Send international payments with Wise Business

Open a Wise Business account and you’ll be able to pay bills and invoices in 40+ currencies in just a few clicks.

You can easily make batch payments when paying multiple suppliers at once, and even automate the process using the Wise API to save even more time.

Wise payments are fast and fully secure (even for large amounts). Best of all, you’ll only pay low, transparent fees and always get the mid-market exchange rate.

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FAQs - accounts payable automation software

What are the key operational benefits of implementing accounts payable automation?

One of the key benefits of accounts payable automation software is that it saves you time by automating your processes. At the same time, it can also reduce errors by flagging any duplicate or suspicious transactions.

How does accounts payable automation enhance security and compliance?

Accounts payable automation can enhance security and compliance in a number of ways. Firstly, it provides you with a digital audit trail you can trace at any time. It also has the ability to verify bank details so that all your invoices are paid to the correct person. Finally, it detects any duplicate or suspicious transactions, flagging these before they become potential issues.

What is the implementation process for accounts payable automation software typically like?

Implementing accounts payable automation software is increasingly straightforward with many providers receiving praise for how easy their products are to use and their user interface. In addition, many offer simple switchover methods should you ever change provider.

Can accounts payable automation help my business with global payments?

Yes, some accounts payable automation tools can help your business with global payments. However, not all software providers are able to process international payments. Wise Business specialises in global payments, making it the ideal account to send all your international payments regardless of which accounts payable tools you choose to implement.

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As you can see, there are many accounts payable automation tools available and a number of factors to consider before making a decision. When you’re deciding on the right tool for your business, make sure you consider the features you need most so that you’re not paying for features that your business won’t use. You may also want to consider how your chosen tool integrates with other software you already use. For example, if you use Wise Business to receive international payments, we’d recommend using an accounts payable automation tool which has a native integration with Wise.

Find out more about Wise Business

Sources used :

1. G2 Tipalti page, review from Megan D.
2. Tipalti, AP automation page
3. G2 Quickbooks page, review from Marsha J.
4. G2, Sage page, review from Aditit T. and Gemmie A.
5. G2 NetSuite page, review from Paul D.
6. G2, Spendesk page, review from Rebecca S.
7. G2, Xero page, review from Sourav A.
8. G2, Medius page
9. G2, Microsoft Dynamics 365 page, review from Somya A.
10. Tipalti, pricing page
11. Quickbooks, pricing page
12. Sage, pricing page
13. Spendesk, home page
14. Xero, pricing page
15. Microsoft Dynamics 365, pricing page

Sources last checked on 12-Aug 2025.