7 best invoicing software for Australian businesses in 2025

Australian businesses handle over 1.2 billion invoices annually, and over 3.3 million per business day. Almost 90% of those invoices, however, are handled manually, which results in payment delays and inefficiency¹.

As a way of overcoming this, many businesses have begun to consider invoicing apps and software. Invoicing software gives businesses more visibility into payments received and payments due, which reduces the likelihood of late payments.

Read on to know more about invoicing software options available in Australia.

Table of contents
Factors to consider Invoicing apps for small businesses Wise Business: Send, track, and manage invoices for global clients

Factors to consider when looking for an invoicing software

The invoicing software you choose determines how easily you manage billing and cash flow. Key factors include:

1. Usability: Your invoice app must be simple enough to use even if you do not have any accounting background.
2. Cost: Look at free and paid options and choose between what you pay and the time saved.
3. Automation: Recurring invoices, reminders, and automatic syncing of expenses save you time.
4. Payment options: There must be payment gateways (PayPal, Stripe, etc) in a good invoicing app so that your clients can get their payments faster.
5. Integrations: The invoice software you select should have integration capabilities with other business apps you currently use, for instance, an accounting system or customer relationship management (CRM) system.
6. Customization: The invoicing software must allow you to add your business logo, edit layouts, and color so that your invoices look like they are a part of your business.
7. Mobile: A good invoicing mobile app enables you to produce invoices and check payments even while you are traveling.

Some of the best invoicing apps for small businesses

1. Sage

Sage lets you create and send invoices with simple templates that can be branded with your logo. Payments can be collected online through PayPal or eWay, and GST is applied automatically. The software also supports recurring invoices, discounts, and credit terms. You can see which invoices are unpaid or overdue, and use the mobile app to send invoices when away from the office.

What Sage does well: Sage makes it easy to convert quotes or proposals into invoices with one click and track invoice history & status.

To consider: Users have voiced out concerns regarding their customer support, a steep learning curve for some.

Best suited for: Sage 50 fits small and medium businesses needing core accounting, while Sage 300 suits businesses of any size that need advanced financial and project management tools.

Sage Pricing: Starts at around AU$31/month³.

2. Zoho Invoice

Zoho Invoice is free, so it’s handy if you’re running a small business or freelancing. You can put together simple, professional invoices by adding your logo, choosing colours, and picking a template. You can send invoices through email, text, or even a PDF on WhatsApp or iMessage.

Clients can pay online through cards, net banking, or UPI. If you bill the same people often, you can set up recurring invoices and reminders so you don’t have to keep chasing payments. There’s also a small portal where clients can log in to see their invoices, approve quotes, and pay straight away.

What Zoho Invoice does well: Integrates well with other Zoho apps (CRM, Projects, Expense, etc.), which helps if you're using their suite.

To consider: Limited advanced features compared to paid competitors, which may be restrictive when scaling up. Larger businesses that require advanced financial features might find themselves upgrading to Zoho Books.

Best suited for: Freelancers and small businesses. Zoho Invoice is good enough for simple invoicing, but may not scale well for larger or more complex needs.

Zoho Invoice Pricing (AU): Free, with unlimited invoices, clients, and users⁴.

3. MYOB

MYOB assists businesses in generating invoices with their own branding. You can insert logos, select colours, and use saved pre-existing customer details and product pricing to make invoice creation easier. The GST would be calculated automatically ,and invoices could be sent via email or through text.

Customers will be able to complete their payments via credit cards, PayPal, Apple Pay, Google Pay, AMEX, and BPAY to help them complete their payments faster. Recurring invoices and automatic reminders reduce administrative work and follow-up work. Invoice tracking shows you who has paid and who has not.

What MYOB does well: Apart from its reliable invoicing features, MYOB also lets you combine client management and invoicing in one system.

To consider: Limited features to accurately confirm the status of invoice delivery.

Best suited for: Small to medium businesses, and also for growing companies requiring more capabilities.

MYOB Pricing: MYOB accounting software’s pricing (AU) starts at AUD 12/year (Solo), AUD 61.20/year (Lite), and AUD 113.40/year (Pro) for the first 12 months ,and AccountRight Plus at AUD 75/month (rising to AUD 150/month after the offer period)⁵.

4. Xero

Xero is an accounting platform with invoicing features built in. You can design invoices with your branding, set payment terms, and include a “Pay Now” button so customers can pay online through providers like Stripe or GoCardless.

For repeat billing, you can set up recurring invoices or send group invoices to multiple customers at once. Automatic reminders help reduce late payments, and the mobile app makes it possible to create, send, and track invoices while away from the office. You can also see when an invoice has been opened, which helps with follow-ups.

What Xero does well: Xero’s clean, simple design is what people love most about it. It’s often seen as one of the most user-friendly accounting tools out there.

To consider: There might be less wiggle room for platform customization for businesses that require more personalized invoice formats.

Best suited for: Xero works well for small to medium businesses. Bigger companies, though, often need more custom workflows, deeper ERP connections, and advanced reporting than Xero is designed to deliver.

Xero Pricing: Xero pricing starts at AUD 35/month (Ignite), then AUD 75/month (Grow), AUD 100/month (Comprehensive), and AUD 130/month (Ultimate 10). All plans include invoicing, with higher tiers adding more advanced features².

5. QuickBooks

QuickBooks is an invoicing and accounting software application that enables users to create and customize professional invoices that include logos and colors. Users can send invoices via email and instantly accept online payments from customers. Its standout feature is the “Pay Now” button for PayPal that allows customers to quickly pay invoices using debit cards, credit cards, or a PayPal account.

QuickBooks has many other beneficial features, such as the ability to send recurring invoices, automated reminders for late payments, and mobile invoicing through its app, which allows businesses to bill customers from anywhere. Smart invoice tracking gives insight into when payments are due, so business owners can manage the invoicing process better.

What QuickBooks does well: Invoices automatically sync with its accounting, payments, inventory, and tracking modules, cutting down manual work.

To consider: Relatively higher pricing compared to lightweight invoicing apps.

Best suited for: Small and medium-sized industries.

QuickBooks Online Pricing: QuickBooks Online (AU) pricing starts at AUD 14.50/month (Simple Start), AUD 22.50/month (Essentials), AUD 30/month (Plus), and AUD 55/month (Advanced), all discounted 50% for the first 3 months.⁶

6. Square Invoices

Square Invoices enables invoicing through text, email, or link, and your customers can make payments via card payments, bank transfers, Google Pay, Apple Pay, or Afterpay. You can set up recurring invoices, milestone payments, and reminders to help minimize late payments. You can also batch invoices, use simple templates, and sign invoices electronically to make your process easier for multiple clients or projects. Payments are usually deposited into your bank account within one business day.

What Square does well: Helps reduce late payments with scheduled follow-ups, while accepting a wide range of payment methods.

To consider: Limited customization for invoice designs.

Best suited for: All business sizes, however, very large enterprises with complex invoicing workflows or huge transaction volumes might find Square’s fee-based model and feature set a bit limiting.

Square Invoices Pricing: Square Invoices offers a Free plan at AUD 0/month (plus processing fees) and a Plus plan at about AUD 30/month, which lowers processing rates and adds advanced billing features⁷.

7. FreshBooks

FreshBooks allows you to create and send simple, professional invoices with your business logo and notes. Payments can be made online by credit card or bank transfer, and you can request deposits at the start of a project. Recurring invoices, reminders, and late fees can be set up to reduce overdue payments. Tracked time and expenses can also be added to invoices to make billing more accurate.

What FreshBooks does well: Mobile-friendly invoicing that lets you create and send invoices, and track time or expenses on the go.

To consider: Handling large numbers of invoices might seldom take more time.

Best suited for: Freelancers, solopreneurs, and small service-based businesses.

FreshBooks Pricing: Lite is available at AU$12/month, Plus at AU$18/month, and Premium at AU$25/month, with a 50% discount for the first 3 months.⁸

Wise Business: Send, track, and manage invoices for global clients

Once you’ve selected the right software to create and send your invoices, the next challenge is getting paid efficiently—especially from international clients. Especially when they’re spread across different countries, invoicing becomes more complex than just creating and sending a bill.

Each payment has to move across different banking systems, pass through currency exchanges, and adjust to varying local requirements. These steps often lead to delays, extra costs, and less visibility over when money will arrive.

Expanding a business globally opens up exciting opportunities, but also new challenges like receiving payments across borders. Hidden foreign transaction fees and hefty currency conversions involved with international payments can eat into your profits and time.

Wise Business serves as a cost-effective solution where you can receive money from around the world at the speed and price of local payments.

Transform the way you receive payments with Wise Business:

• One-time fee of 65 AUD for local account details in 8+ currencies, including AUD, NZD, USD, and more—no recurring fees
• One account to hold, send, and convert money with no hidden fees or exchange rate markups
• Create and send professional invoices directly to your customers through Wise Business
• Create payment links to request money in specific currencies
• Seamlessly receive payments from customers, online sales, or PSPs like Stripe and Amazon.
• Wise is safe and secure - Trusted by 13 million people and counting

Sign up for the Wise Business account! 🚀

This general advice does not take into account your objectives, financial circumstances or needs and you should consider if it is appropriate for you.

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Sources:

1. Invoices in aus
2. Xero pricing
3. Sage Pricing
4. Zoho invoice price
5. MYOB pricing
6. QuickBooks price
7. Square invoice price
8. Freshbooks price